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How does Team Invoicing work on Nexudus Spaces? 

On Nexudus Spaces, Teams are used to group together a number of people that have special conditions on the same account. This could include members of a startup/company or groups of people that you wish to offer special conditions to. An example of such could be a group called "15% discount on annual Permanent Desk Price Plan", which would apply a discount to those members that pay for an annual subscription in advance. The people that you add to this Team will receive a 15% discount when an invoice is raised for them. You can find more information on setting up discounts for a team on the relevant section on the Nexudus Spaces Knowledge Base.  

There are often small companies/startups in coworking spaces that consist of several people that are invoiced via one member. In such case, you could use a Team on Nexudus Spaces to set a paying member and combine the team's invoices so that just one invoice is raised.  

What is a paying member in a team? 

A paying member can be defined as the person who is responsible for the Team. You can configure the Team's settings so that all team members can have the same privileges as the paying member (i.e. access to their time passes, resource credit or booking credit). The team's invoices can also be combined so that only one invoice is raised for the paying member, which will include all of the charges generated by the rest of the team members.  

How can I set up a team with a paying member? 

Go to Space > Teams and click on Add Team

 

Then, fill in all the required fields.  

Field
Description
Business*

If you manage more than one space from your Nexudus Spaces account, choose the space that is going to use the Team from the drop-down menu.

Name*Enter the name you want to give the team.
DescriptionEnter a description of the Team in this field.
Team Members

Choose the coworkers that will form part of the team from the drop-down menu.

Create single invoice for TeamIf you enable this option, one invoice will be raised for the team's paying member. It will include all of the charges created by all of the team members.
Use Special PricesEnable this option if you would like all team members to take advantage of the special prices that the paying member has (if applicable).
Paying MemberSelect the paying member from the drop-down menu.

Field

Description

Transfer credit to paying member

You can also transfer the team members' credits to the paying member so that all members can make use of them. This is useful when team members have hours to use for meeting rooms and you want them to be able to transfer them from one member to another.

Share time passes

Enable this option if you want team members to be able to use time passes that are on the paying member's account.

Share Resource Credits

Enable this option so that the resources available on the paying member's account can be used by the rest of the team.

Share Booking Credits

Enable this option if the team's paying member has booking credits and you want them to be able to share them with the rest of the team members.

Field

Description

Discount Resource Rates

If you would like to offer team members a discount on resource rates, enter the amount in this field.

Discount Time Passes

If you would like to offer team members a discount to buy Time Passes, enter the amount in % in this field.

Discount Charges

If you would like to offer team members a discount on charges, enter the amount in % in this field.

Discount Price Plans

When you enter an amount in % in this field, a discount will be applied on Prices Plans that the members are signed up to.

How can I raise an invoice for a team with a paying member? 

A team with a paying member looks like this:  

In this case, as you can see in the screenshot above, the team is set to combine the team's invoices so that one invoice is raised for the paying member. This invoice will include all of the charges created by the rest of the team members. The easiest way to preview the team's total invoice is by consulting the Next Invoice Amount report available on your Nexudus Spaces account. Go to dashboard home page and go to Reports > Members > Next Invoice Amount and search the Team that you are consulting.  

This report displays a breakdown all of the Team's Charges, which will be added to the total of the next invoice. As such, when the next invoice for the paying member is raised, following their billing cycle, the charges made by the rest of the team members will appear.  

How does invoicing work for a team that does not have a paying member? 

When a team does not have a paying member, you can still offer team members discounts on Time Passes, Resource Rates or Price Plans, however the paying member's privileges will not be shared with the rest of the team, since it would not have one. The team's invoices cannot be combined either. Each member will therefore be invoiced individually, following each member's billing cycle as relevant. 

Setting up a general price plan for a team 

Many spaces that use Nexudus Spaces together with teams set a paying member that will be signed up to a general price plan for the whole team while the rest of the members are not signed up to any price plan. As such, the price plan that the paying member is signed up to must include all the "privileges" (resource usage, time passes, booking credits) that they will share with the rest of the team so that they can use them. Furthermore, by combining the team's invoices, one invoice would be raised for the paying member with this general price plan plus all of the additional services (bookings, time passes, etc.) that the space members have used.  

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